JOB TITLE Axians Coventry Finance Office Manager

REPORTING TO: Axians Coventry Business Unit General Manager

DEPARTMENT: Axians Coventry

LOCATION: Coventry – Office Based

SALARY: Based on experience

JOB SUMMARY:

You will be the linchpin in our Business Unit’s day-to-day operations, providing essential support to a dedicated team of 12 who are an Internal Support team for Vinci Energies UK & ROI. This role is tailor-made for someone who excels at bringing order and efficiency to any situation.

Our ideal candidate is a self-starter who loves to organise and manage office environments efficiently. We are looking for someone eager to own their role, guiding daily operations with confidence and finesse.

KEY RESPONSIBILITIES:

• Client Communication: Act as the first and continual point of contact for clients, providing stellar service that enhances client relationships.

• Engagement and Renewals: Engage existing clients regarding contract renewals and facilitate scheduling, contributing directly to the business's success.

• Efficient Data Management: Input and manage critical data in the CRM system, with full training provided to the software.

• Proactive Support: Chase down necessary documentation efficiently and effectively, ensuring the BUGM can focus on client service without administrative distractions.

• Warm Welcomes: Greet and assist anyone visiting the office, creating a welcoming and professional atmosphere.

• Operational Excellence: Order and maintain office supplies and manage resources, ensuring the office is a well-oiled machine.

ADDITIONAL RESPONSIBILITIES

This opportunity plays a vital role in managing the company’s day-to-day financial operations. The responsibilities include:

• Overseeing the Company Ledger: Responsible for maintaining and organising the company’s ledger. Ensure accurate recording of financial transactions and keep track of financial data.
• Paying Invoices: Authorise invoices for approval.
• Updating Ledger Balances: Regularly check and update ledger balances to maintain accurate financial records.
• Scanning, Filing, and Logging Account Documents: Manage accounting documents, ensuring proper organisation and accessibility.
• Updating Computerised Accounting Systems: Work with SAP accounting software to input and update financial data.
• Creating and updating spreadsheets of daily transactions: Maintain accurate records of financial transactions, ensuring that all data is up to date.
• Preparing monthly and quarterly financial reports: You’ll compile financial data and generate reports to help us track our financial performance.
• Assisting with budget preparation: Collaborate with the wider finance team to help create budgets and monitor spending.
• Maintaining records on financial metrics: This includes tracking data.
• Handling administrative tasks: Assist in paperwork, filing records, and other administrative duties as needed.
• Support project owners with ad hoc analysis.
• General Telephone Answering: Assist in answering the phone and general enquiries.
• Value Demonstration: Consistently embody and demonstrate Axians’ UK core values:
  • Trust
  • Dynamic
  • Supported
• in all interactions and behaviours, both internally and externally.

REQUIRED SKILLS AND QUALIFICATIONS

• Excellent written and verbal communication skills

• Proven work experience as a Finance Administrator, Finance Assistant, or in a similar role.

• Hands-on experience with accounting software, such as Sage. SAP based system, configured for Vinci requirements.

• Advanced knowledge of MS Excel, including creating spreadsheets, charts, and using financial Excel functions.

• Good understanding of bookkeeping procedures.

• Time-management and organisational skills.

• Confidentiality in handling financial data.

SALARY & BENEFITS

• Salary is based on experience and location.
• Benefits include:
  • Company Shares Scheme, Pension, Medical Insurance, Financial Planning Support, Death in Service, Medicash Healthcare Cash Plan, Company Sick Pay, Hybrid Working, Investment in personal and professional training, Professional Memberships, Health checks, Wellbeing training and support, Employee Assistance Program, Flu jabs, Eyecare and of course paid holiday.

WORK ENVIRONMENT

Axians is a fun and growing business both in the UK and globally. We are part of a network of businesses where you can learn from and work with peers worldwide to help you achieve your ambitions. Supporting our employees and customers is at the heart of who we are. This means we can support a hybrid work environment, but we always work best in teams in person, either in our offices or on customer sites.

ABOUT US

Axians UK is a technology services partner that delivers transformative solutions to accelerate our customers’ ambitions in today’s ever-changing world. Whether they need tried-and-tested platforms or cutting-edge innovation, we commit to customer excellence and invest in long-term thinking.

The strength of Axians’ global network as part of VINCI Energies means our customers can rely on our incredible people to deploy technology that achieves critical operational outcomes, wherever you are and whatever your need.